NG911 GIS Data Remediation Grant

Welcome to the official application for the Missouri 911 Service Board’s ARPA 2023 NG911 GIS Data Remediation Grant Cycle. Before beginning this application, please visit the Board’s grant webpage and read all related information and materials including important project guidelines and ARPA compliance. Please note that this grant application is specifically for the GIS services/projects not included in the main funding application. 

You can pause and resume this application anytime by clicking “save draft.” Please make sure you log into your Submittable account to resume your application. For any questions regarding the grant program or application process, please get in touch with the Board at grants@missouri911.org.

Program Description

 NG911 requires accurate and complete GIS data, it will rely on locally developed GIS data for routing 911 calls to the correct public safety answering point (PSAP) and dispatching emergency services in an NG911 environment. This requires that the GIS data be standardized for use in NG911. Locally developed GIS data may not meet the standards necessary for NG911 or the GIS data may not exist.

 In 2023, the Missouri General Assembly approved an appropriation of American Rescue Plan Act (ARPA) funding for Next Generation 911, this includes funding for NG911 GIS Data Remediation. The Missouri 911 Service Board has been charged with the award and management of the funding dedicated to NG911.

 The Board collaborated with the Missouri Department of Public Safety and Office of Administration to release an RFP for an NG911 GIS Data Remediation Services Qualified Vendor List (QVL). This QVL provides a list of qualified GIS vendors who can provide NG911 GIS services to create, remediate, or update the GIS data of local jurisdictions to meet NG911 standards and support the creation of an NG911 System utilizing these grant funds. A copy Notification of Statewide Contract can be found here (add link to OA or MissouriBuys contract once issued)

 Local jurisdictions that need  NG911 GIS data remediation services will issue an NG911 GIS Data Remediation Services Project Assessment Quotation (PAQ) to a minimum of three (3) contractors as a means to (1) competitively bid a specific project, (2) to identify the specific tasks to be performed, and (3) to establish the total price to be paid to the awarded contractor upon completion of the specified tasks.  The PAQ process includes a detailed description, availability, and firm, fixed total price for the project that will be requested from a minimum of three (3) contractors, and the local entity will award the purchase to the “lowest and best” contractor at the time, by the requirements stated within the RFP.  Determination of PAQ specifications for each project shall be made by the local jurisdiction. 

 The local NG911 GIS data will be uploaded to the Board’s NG911 GIS Data Validation and Aggregation System where it will be validated against the Missouri NG911 GIS Standard and aggregated into a statewide layer that will provision the NG911 NGCS.

 Fund Restrictions & Match Requirement

 The NG911 GIS Grant funds are restricted to GIS projects that support Next Generation 911. The Missouri NG911 GIS Data Standard outlines the required GIS data layers. These Grant funds cannot be utilized for Parcel data. Parcel data is not a requirement, and the Board will NOT provide funding for parcel updates and will refuse any parcel data.

 All aspects of project funding and reporting must adhere to American Rescue Plan (ARPA) billing, compliance, and auditing requirements (visit the Board’s grant webpage for a full list of requirements.), and all payments will be remitted directly to the vendor through the state’s ARPA portal.

 The NG911 funding will have a required match of 90/10 as required by the State of Missouri. For example, a $100,000 project would require a $11,111.11 hard or in-kind match. Waiver of a match requirement will be determined on a case-by-case basis.  All applicants should consider how they can meet 90/10 match requirements on their projects. All matching funds must be documented with invoices, confirmed payments, and payment dates, and will be subject to approval. This documentation should be submitted to the Board. 

 Match Examples:

• Example with the Formula: 100,000 / 90% = $111,111.11 x 10% = $11,111.11 match
• In-kind matches, payment towards anything in the applicant’s jurisdiction that is NG911 compliant and improves 911 services. In-kind contributions include all funding spent from March 2020 to the present and can be applied retroactively.
• Payments made to an NG911 vendor that is otherwise not being funded through the Board’s grant program.

 Project Administration

 Local jurisdictions will issue an NG911 GIS Data Remediation Services Project Assessment Quotation (PAQ) to a minimum of three (3) contractors found on the Qualified Vendor List on the Board’s website or MissouriBuys  (link to list when available). Vendors will submit a response to the PAQ using the form found in the NG911 GIS Data Remediation Service RFP (Attachment 1). The responses will be evaluated by the local jurisdictions according to the evaluation point scale found in the RFP and the “lowest and best” among the contractors will be selected.

 Once the contractor has been selected via a PAQ process the PAQ must be reviewed and signed by the local entity, the contractor, and the Board.

Project Manager & Applicant Project Leads

All projects will require a designated Project Manager who will oversee the project and all applicants and points of contact. Applicants may designate a primary point of contact (e.g. PSAP Director) that is different from the applicant’s signer. Project managers, applicants, or designated points of contact will be required to complete the Board’s ARPA training, responsible for ARPA compliance, and compliance with the Board’s project agreement. The Project Manager will also be required to comply with the Board’s reporting requirements, maintain a grant file, and serve as the Project’s key point of contact for the Board. 

 Additional Eligibility and Application Requirements:

Completion of the Board’s annual PSAP survey for each participating entity (as required by section 650.330.13, RSMo). Link to survey.

The contractor must obtain the approval of the Board before establishing any new subcontracting arrangements and before changing any subcontractors. 

 Modifications to PAQ – After implementation/execution of a PAQ, if the local entity determines that modifications within the intent of the PAQ are necessary or desired, the local entity will document the requested changes to the contractor with any new instructions for the project.  Based on the written instructions provided by the local entity, the contractor must revise the PAQ according to the requirements for the PAQ Response specified herein, including any resulting changes in the timeline, amount to be paid to the contractor, etc.

 · Any requested changes must still be within the intent and scope of the original PAQ and the contract.

 · The contractor shall not proceed with the implementation of services related to the revised PAQ until final written approval and authorization to proceed is obtained from the local entity and Board.

 Funding Request Deadline Date:

 The Board will accept applications on a rolling basis until all funds have been obligated or December 31, 2024. All projects must be completed, and project funds expended by June 31, 2026. Missouri counties where 911 services do not exist are prioritized for funding

 Reporting

 On a quarterly basis by no later than ten (10) calendar days after the end of the reporting period, the contractor shall provide the local entity and the Board with a progress report outlining the following:

  a.       The specific deliverables performed/completed during the reporting period.

 b.       The specific deliverables completed to date and the completion dates of such deliverables.

 c.       The specific deliverables and projected completion date(s) remaining to be completed.

 Invoicing

Invoices will be paid upon the receipt and approval of an invoice prepared according to the terms of the contract and with a minimum 90% pass rate by the Missouri NG9-1-1 Data Aggregation and Validation System. The contractor shall submit invoices after the contractor has received confirmation of validated GIS data.